Wednesday, October 5, 2011

Records Request Update

Honorable Mayor and Council Members,

We have received and responded to a request for your office e-mail lists
from Larry K. Lewis the Executive Director of the Rio Nuevo Multipurpose
Facilities District.

As previously discussed, these lists are generated in the course of
conducting the City's business, and are therefore subject to release under
the public records law in Arizona.  When we get a public records request, we
can't ask what the purpose of the request is, except that we can ask whether
it is for a commercial or non-commercial purpose.  If it's for a commercial
purpose, that doesn't mean we get to withhold the information; it means
instead that we can charge for the release.

You may send out an email to those on your list letting them know of this

It is recommended that Mayor and Council Offices advise citizens who want to
add their names to their lists that by doing so, they make their information
subject to release as public record.  Here is language that you could use:

"Please note that when sharing your email address with an office of the City
of Tucson, it may be required to be released in response to a public records
request by a member of the public under the Arizona Public Records Act."

Roger Randolph, MMC
City Clerk
City of Tucson, Arizona